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AI school ERP · WhatsApp & Voice AI

Every school ERP gives you software. Educatoo gives you an AI staff.

The portal and app you'd expect, plus AI that answers every parent, collects fees, follows up every enquiry and picks up every call, 24×7, on WhatsApp and phone. Watch it work on the right.

Book a 30-minute demo →Meet the AI staff
AI included, no extra chargeHindi, English & HinglishHosted in India

Example conversations from a demo school. Your school's AI uses your data.

Questions? Chat with us on WhatsApp.Scan the code or tap it: +91 99426 41610.
The difference

A portal and an app are the starting point. Not the difference.

What every school ERP gives you

  • A portal to enter data
  • A parent app to look things up
  • One-way SMS and WhatsApp alerts
  • Reports you run yourself
  • A fee ledger someone has to chase

What Educatoo adds: an AI staff

  • A
    AI Admissions CounsellorAnswers the 10 PM enquiry and books the visit.
  • F
    AI Front DeskParents ask about attendance, marks, the bus. It answers.
  • ₹
    AI Fee CollectorReminds overdue parents, sends the pay link and the receipt.
  • ☎
    AI Phone ReceptionistNewPicks up the school phone in Hindi and English.
  • P
    AI Principal's AssistantA 7 AM brief, and answers to any question.

Software that stores records vs. software that does the work.

The problem

Your school office is a call centre.

Drag the line. Left is the front office on a fee-due Monday. Right is the same morning with Educatoo's AI staff.

Without EducatooWith Educatoo
Office phone

The phone hasn't stopped since 8.

Two people at the desk, a register, a fee ledger and a queue of parents who all want the same three answers.

27

missed calls by 10 AM

↙"Sir, fees kitni baaki hai?"8:12
↙"Kal school khula hai?"8:31
↙"Bus late kyun hai?"8:40
↙"Receipt dobara bhej dijiye"9:05
↙"Admission ka form kab milega?"9:22

Example morning. Names, counts and amounts are illustrations.

Meet your AI staff

Five team members no other ERP gives you.

They work on your school's WhatsApp number and phone line, from your live data, around the clock.

AI Admissions Counsellor

Turns every enquiry into a campus visit.

A new family messages at 10 PM. The counsellor answers with your fees and process, collects the child's details, books a visit and follows up if they go quiet.

  • Answers unknown numbers on WhatsApp
  • Books campus visits for your team
  • Follows up automatically
  • Every lead lands in your admissions list
Why it matters: Other ERPs give you an enquiry form. Someone still has to call back.
See how it works →
Green Valley SchoolAI Admissions Counsellor
Class 1 admission open hai?
Educatoo AIYes, admissions for 2027–28 are open. May I have your child's name and date of birth?
Saturday visit book kar do
Educatoo AIDone: Saturday, 10 AM. Location sent. Our counsellor will meet you at the gate.
AI Front Desk

Answers every parent, so your office doesn't have to.

Fees due, attendance, marks, holidays, the bus. Parents ask on WhatsApp and get an exact answer about their own child in seconds, with a pay link when money is due.

  • Answers from your live school data
  • Pay links and receipts in the chat
  • Leave, certificate and meeting requests
  • Hands complaints to staff with the chat
Why it matters: Other ERPs send one-way alerts. Parents still call the office to ask.
See how it works →
Green Valley SchoolAI Front Desk
Aarav ki fees kitni baaki hai?
Educatoo AIAarav (6-A) has ₹12,600 due. Pay here: pay.educatoo.online/f/8K2
Pay kar diya
Educatoo AIReceived ✅ Receipt GV-RCPT-20412 sent.
AI Fee Collector

Collects fees on WhatsApp, without a single reminder call.

Your accountant sends every overdue family a reminder in one click, each with their child's exact amount. When a parent replies or asks, the AI answers with the dues and a secure pay link, and the receipt arrives in the chat as soon as they pay.

  • One-click WhatsApp reminders with the exact amount
  • Secure pay link: UPI, card, net banking
  • Receipt sent on WhatsApp automatically
  • Waiver and installment requests go to your accountant
Why it matters: Other ERPs store the dues. Someone still has to call 80 families.
See how it works →
Green Valley SchoolAI Fee Collector
Educatoo AIDear Mr. Mehta, Aarav's (6-A) Q2 fee of ₹12,600 is overdue.
Link bhej do, abhi pay karta hoon
Educatoo AIHere you go: pay.educatoo.online/f/8K2 (UPI, card or net banking)
Educatoo AIPayment received ✅ Receipt GV-RCPT-20412 attached.
AI Phone ReceptionistNew

Picks up the school phone on the first ring.

Parents and new families still call. The voice agent answers in Hindi or English, handles admission and fee questions, books visits and passes anything else to the office with a summary.

  • Answers during and after school hours
  • Hindi and English, mixed naturally
  • Books visits, confirms on WhatsApp
  • 300 minutes per branch a month included
Why it matters: Other ERPs don't touch the phone. Busy lines lose families.
See how it works →
Green Valley SchoolAI Phone Receptionist
📞 Hello, admission ke baare mein jaanna tha
Educatoo AINamaste! Admissions are open. May I have your child's date of birth?
14 March 2021
Educatoo AIShall I book a visit for Saturday at 10 AM? I'll send details on WhatsApp.
AI Principal's Assistant

Briefs the principal at 7 AM, answers anything after.

Attendance, collections, enquiries and students who need attention arrive on WhatsApp before the gate opens. Ask a follow-up in plain words and get the number.

  • Daily brief on WhatsApp
  • At-risk students flagged
  • Ask any question about the school
  • Works across all branches for owners
Why it matters: Other ERPs make you log in and run reports.
See how it works →
Green Valley SchoolAI Principal's Assistant
Educatoo AIGood morning ☀️ 90% present · ₹3.09L collected yesterday · 4 new enquiries
Sabse kam attendance kis class mein?
Educatoo AIClass 8-A at 81%. Mehul (8-A) has been absent 4 of the last 10 days.
AI that brings you students

The enquiry at 10 PM is a student for twelve years.

Families message several schools. The one that answers first, and follows up, is in the best position to get the visit.

10:12 PMEnquiryA new family messages on WhatsApp.
10:12 PMAnsweredFees and process, in their language.
10:14 PMVisit bookedSaturday 10 AM, details sent.
Day 3Followed upA reminder if they go quiet.
SaturdayAdmittedYour counsellor closes it.
Your school, your numbers

How much do unanswered enquiries cost you?

₹57.6 lakh

a year in fees from enquiries nobody answered in time

Enquiries a month × share after hours × 1 in 4 who would have joined × 12 months × annual fee.
A school day with your AI staff

From the first bus to the last homework doubt.

  1. Bus 4 leaves the depotParents on the route get a WhatsApp alert when it is 5 minutes away.
  2. The principal's brief arrivesStaff present, fees due, new enquiries and at-risk students, before the gate opens.
  3. Teachers check in with their faceOn their own phone, only inside the school's location zone. No queue at a machine.
  4. Absent students, parents toldClass teachers mark attendance and parents of absent students hear within minutes.
  5. A parent asks about fees, and paysThe Parent Assistant shows the exact due, sends the link and the receipt.
  6. A new family asks about admissionAn unknown number becomes a lead with a campus visit booked for your team.
  7. A student is stuck on fractionsThe Student Assistant explains it step by step, or sends the doubt to the teacher.
AI you can trust with parents

Smart, but it never says too much.

1Only your dataAnswers from your school's records and the knowledge you write.
2Only their childA parent hears about their own child, nobody else's.
3Nothing without YESMessages to parents go out only after a teacher confirms.
4People for hard thingsComplaints and special requests go to staff with the chat.
5You stay in controlSwitch each assistant on or off, and decide what it knows.
And the complete ERP

Everything other ERPs do, Educatoo does too.

16 modules for the office and one app for every parent, teacher, student and driver. The AI works on top of all of it.

app.educatoo.online/dashboard/finance
Educatoo portal: fees and finance
Educatoo parent app home
Admissions & enquiriesStudent recordsCertificates & ID cardsNotices & communicationStudent attendanceExams & report cardsTimetable & substitutionsHomework & learningParent-teacher meetingsFees & financeStaff face attendanceHR, leave & payrollTransport & live busLibraryPrincipal's brief & reportsAI voice calls

Explore the portal →   Explore the app →

Who it's for

Built for everyone in your school.

See what the AI, the app and the portal do for each person, and what the school gains.

Owners & Principals

Run the whole school from your phone.

AIAppPortalClass Teachers

Teach more. Chase less.

AIAppPortalParents

Everything about their child, without calling the school.

AIAppPortalStudents

Homework, classes and help, in one place.

AIAppPortalHR & Admin staff

From attendance to payslip, without a biometric machine.

AIAppPortal
Side by side

Where Educatoo is different.

SituationTypical school ERPEducatoo
A parent asks “how much fee is due?”✕ Calls the office or logs into a portal✓ AI answers on WhatsApp with a pay link
80 families are overdue✕ The accountant calls them one by one✓ One-click WhatsApp reminders, AI sends pay links and receipts
A new family enquires at 10 PM✕ Waits for office hours✓ Answered, visit booked, followed up
The school phone rings during assembly✕ Missed✓ AI picks up in Hindi or English
The principal wants today's numbers~ Logs in and runs reports✓ 7 AM brief on WhatsApp
Staff attendance~ Biometric machine✓ Face check-in on their phone
Portal, app, fees, exams, transport✓✓ All included
Pricing

₹40 a student. AI staff included.

No extra charge for the AI. ₹8,000 per branch a month, plus GST. 14 days free.

Every branch includes 500 WhatsApp AI messages and 300 voice minutes a month. No setup fee.

1 branch × ₹8,000₹8,000
600 students × ₹40₹24,000
GST 18%₹5,760
Per month₹37,760
≈ ₹63 per student per month, all taxes includedStart 14-day free trial →
FAQ

Questions schools ask about the AI.

What makes Educatoo different from other school ERPs?

Every school ERP gives you a portal and an app. Educatoo also gives you AI assistants on WhatsApp and phone that answer parents, follow up admission enquiries, pick up calls and brief the principal, using your school's live data.

Will the AI give wrong answers to parents?

It answers only from your school's data in Educatoo and the knowledge your school writes. If it doesn't know, it says so and hands the conversation to your staff.

Can a parent see another child's information?

No. A parent only ever gets answers about their own child, on WhatsApp, in the app and on calls. Numbers the school hasn't registered can only reach the Admissions Assistant.

Can the AI collect fees?

It does the follow-up that collection needs. Your accountant reminds every overdue family on WhatsApp in one click, with each child's exact amount. When a parent replies or asks, the AI answers with the dues and a secure pay link (UPI, card or net banking), and the receipt is sent on WhatsApp as soon as they pay. Waiver and installment requests go to your accountant.

Does the AI speak Hindi?

Yes. It replies in Hindi, English or Hinglish, in the language the parent uses. The voice agent speaks Hindi and English.

Do we need a new WhatsApp number?

You need a number on the official WhatsApp Business API. It can be your school's existing number or a new one; we set it up with you.

Is the AI an extra charge?

No. The AI assistants are included in ₹40 per student a month, with 500 WhatsApp AI messages and 300 voice minutes per branch each month.

Do we still get a full school ERP?

Yes: admissions, student records, attendance, fees, exams and report cards, timetable, homework, transport, HR and payroll, library and reports, plus one mobile app for every role.

Where is our data stored?

On AWS in the Mumbai region, India. Access is role-based and every change is logged.

Your AI staff can start this week

Give your office its day back. Let the AI answer.

Book a 30-minute demo and talk to the AI yourself. If it fits, we set up Educatoo and your WhatsApp number with you.

Book a 30-minute demo →WhatsApp usCall +91 99426 41610